Recruiting software assists employers in digitizing and optimizing the hiring process. This software helps to find and attract candidates, screen resumes, and send out offer letters.
Recruiting software is frequently called an Applicant tracking system (ATS), but the two are quite different. ATS is only a major tool of recruiting software but recruiting software encompasses a broader area and uses other tools that focus on individual stages of the hiring process.
Types of Recruiting Software
Recruiting software typically falls into one of four groups:
Sourcing: Recruiters use sourcing software to identify and recruit candidates.
Engagement: Engagement software allows organizations to streamline communication between recruiters and candidates and keep them connected throughout the hiring process.
Selection: selection software speeds up the process of finding qualified applicants.
Hiring: Recruiters use hiring software after selecting a candidate for a job. This software helps recruiters coordinate the hiring and onboarding processes.
What Does Recruitment Software Do?
Mainly recruiting software helps to overcome recruiting challenges. Most recruiting software can perform all or some of the following:
1. Automating Tasks
Recruitment software helps reduce the burden of hiring managers as everything is automated.
The software optimizes the hiring process, allowing organizations to hire better and faster, and saves time for organizations and candidates by minimizing the time required to communicate, schedule interviews, or complete the hiring process steps.
2. Attracting and Identifying Candidates
Many hiring software systems include features that help organizations with job postings or vacancy announcements on careers pages and attract candidates.
3. Ensuring Engagement
Recruitment software's candidate engagement functions help keep candidates informed and involved throughout the hiring process. As a result, it can boost an organization's hiring rate.
4. Evaluating Applicants
Many hiring management systems have built-in interview questions, scorecards, and integrations with providers of video interviews and assessments. These features help the best-fit candidates to stand out so that organizations can select the top candidates.
Many recruiting software have screening and selection capabilities that speed up selecting qualified individuals from a pool of applicants. This software may include functions like AI screening, tests and evaluations, centralized hiring manager collaboration, and more.
6. Powering up Hiring
The integration function of the recruitment system improves the overall hiring process. Besides the other functions mentioned above, employers can use the software integrations function to integrate with HRIS systems, job boards, background check providers, and more.
Recruiting software can manage the basic step of hiring and bridge the gap between candidate and employee experience. Some of these tools may even incorporate some aspects of onboarding to help new hires move smoothly after leaving the hiring funnel.
Recruiting software can generate Accurate hiring reports. That way, organizations can assess what hiring practices are effective and ineffective. Some systems generate basic reports, while others offer more detailed reporting.
Why Use a Recruitment Software Tool?
1. The Right Tool for the Job
To manage the hiring process, millions of organizations still rely on spreadsheets, email, and Google Docs, which aren't fully efficient. On the other hand, recruiting software is designed to make the whole hiring process effective and efficient.
2. Recruiting Software Saves Much Time
Time is the most valuable resource for every growing company. Recruiting software is completely automated, saving time and greatly improving processes such as CV screening, interview preparation, and candidate evaluation.
Using this system helps to engage everyone in the hiring process, regardless of their position. Recruiting software helps to create transparency. The system allows the hiring team to see the candidate pipeline for each position and pile up feedback on every candidate in one place.
And all of these result in higher ROI.
How Does Recruitment Software Work?
The recruitment software combines recruitment marketing tools, an applicant tracking system (ATS), talent acquisition software, and other technologies.
The hiring process entails several steps, from posting job ads on several job boards to screening hundreds of resumes to creating and sending job offers. Tracking and managing the entire process via spreadsheets and email takes time and is challenging for record-keeping and reporting.
That's where recruitment software comes to the rescue; organizations can have all necessary hiring tools in one location, with all relevant data organized.
It also helps job seekers because this sort of software simplifies the application process, builds more informative job sites, improves scheduling and communication between candidates and the company, and streamlines the job application process.